Privacy Policy

Last updated: August 2026

This Privacy Policy explains what information Al Siraaj Primary & Secondary School ("Al Siraaj PSS", "we", "us") collects through its Student/Parent Portal, Staff Portal, and Admin Panel (together, "the Services"), and how it's used and protected.

1. Information We Collect

• Student records: name, class/section, gender, date of birth, guardian names and phone numbers, academic results, attendance, fee/payment status, and disciplinary or complaint records where applicable.
• Staff & teacher records: name, contact details, department/role, qualifications, salary and payroll details, and attendance records.
• Login credentials: ID numbers and PINs/passwords, used to authenticate access to the portals.
• Location data: collected only at the moment a staff member or teacher uses the self-check-in attendance feature, to confirm they are within school grounds.
• Messages & complaints: content submitted through internal messaging, visitor contact forms, or complaint forms.

2. How We Use This Information

• To manage enrollment, academics, attendance, and fee records;
• To pay and manage staff, including payroll and attendance tracking;
• To communicate announcements, results, and other school information to students, parents, and staff;
• To respond to messages and complaints submitted through the portals;
• To maintain the security and proper functioning of the Services.

3. Where Data Is Stored

Data is stored using Supabase, a third-party database provider, with access restricted by login credentials and access controls built into the Admin Panel. We take reasonable steps to protect data against unauthorized access, but no online system can be guaranteed 100% secure.

4. Who Can See Your Information

• Students/parents can see their own academic, attendance, and fee records;
• Staff and teachers can see records relevant to their role (e.g. their own attendance, assigned classes);
• School administrators have broader access needed to run the school (all student, staff, and financial records);
• We do not sell or share personal information with outside advertisers or unrelated third parties.

5. Data Retention

Academic and staff records are generally retained for as long as needed for school administration and record-keeping purposes, consistent with normal school practice.

6. Your Rights

Students, parents, and staff may request to review or correct their own information by contacting the School administration directly.

7. Children's Information

Because Al Siraaj PSS is a primary and secondary school, much of the information we hold relates to minors. Student data is only accessible to the student's own parent/guardian account and authorized school staff — never made public.

8. Changes to This Policy

We may update this Privacy Policy from time to time. The "Last updated" date at the top of this page reflects the most recent revision.

9. Contact

Questions about this Privacy Policy can be directed to the School administration, or to the developer at www.engkhalid.online.